HRMS software India
Choosing an HRMS in India: what to check beyond the demo
Most HRMS demos look alike. The differences show up in statutory payroll, the files you must upload, and how a vendor handles rule changes.
What is an HRMS?
An HRMS (human resource management system) is software that keeps employee records and runs HR work in one place: attendance, leave, payroll, hiring, performance and exits. In India it must also handle PF, ESIC, state professional tax, TDS and the files filed with government portals.
What an HRMS covers
An India checklist for any vendor, including us
- Does PF follow the wage ceiling in force for each month? It rises from ₹15,000 to ₹25,000 from the September 2026 salary month.
- Is professional tax applied by the employee’s work state, including states with half-yearly or gender-based slabs?
- Does it use the labour-code wage definition (at least 50% of pay) for PF, gratuity and leave encashment, and can you control when it starts?
- Are the new TDS form numbers supported: Form 138 (24Q), Form 130 (16) and Form 124 (12BB) from 1 April 2026?
- Can it produce the ECR, ESIC and TDS return files, and will the vendor tell you what has and has not been tested on the portals?
- Is each company’s data isolated from every other company’s, and are changes logged?
- Can it pay reimbursements through payroll and give you a bank file for salary transfer?
- Does the vendor publish what it has verified, or only what it can do?
Frequently asked questions
What does HRMS stand for?
Human resource management system. HRIS and HCM are close terms; payroll software focuses on pay and compliance alone.
What is the difference between an HRMS and payroll software?
Payroll software calculates and pays salaries and statutory deductions. An HRMS also covers attendance, leave, hiring, performance and exits, and feeds payroll from them.
Which features matter most for an Indian company?
Correct statutory payroll (PF, ESIC, professional tax by state, TDS), upload-ready compliance files, and a vendor that keeps rules current when they change.
How much does an HRMS cost in India?
Vendors price per employee per month, and quotes vary by plan and add-ons. AdviHR’s plans are ₹19, ₹29 and ₹39 per employee per month; compare the all-in first-year cost from every vendor in writing.
Can I try AdviHR before buying?
Yes. There is a 14-day free trial, and the free calculators on this site use the same rules as payroll.
How sure are we? These figures use the same rules AdviHR payroll applies. We publish what has been checked against an official source and what has not, on the statutory accuracy page.